Facilities Rental & Usage

The Board supports the community education concept, which encourages the use of school district buildings and facilities for education, recreation and service activities.  The Board believes that district educational and extra-curricular programs shall have priority over other community uses and has directed the administration to develop regulations governing building and facility use by community user groups.  The Board reserves the right to assess fees for community use of district facilities.  Depending on the type of activity, proof of liability insurance may be required.

Full language for the district policy and regulations for “Community Use of District Facilities” can be read under Policy KG and KG-AR.  See links below.

Facility Rental Use – Policy and Regulations

Community Use of District Facilities – Policy KG

Community Use of District Facilities – Regulation KG-AR

Food and Fundraising Events

Due to health safety regulations, no kitchen use or food handling within district kitchens shall be conducted without the signed agreement of the district’s Nutrition Services Manager.  In such instances, the building user may be required to have district licensed food handler(s) overseeing the kitchen use and handling of food preparation/distribution.  These services will be assessed additional fee charges.  See the link for details: Nutrition Services Facility Use

Any building use where students are raising funds through an outside agency or contracted activity must have prior approval by the superintendent or designee.  Activities concerned with fundraising for charitable or other causes not relating to school activities may not be carried on without prior approval of the principal and the superintendent.  Fundraising Activities Policy IGDF

**Facility Use Step 1-2-3 Process**

Step #1:  Building and Facility Use Registration

• Upon submission the registration form is sent to the Redmond School District facilities department for review.
• A confirmation email will be sent to each registering applicant giving notice of approval/denial.  Each registered applicant will be assigned an identification number by classification.
• User groups are required to re-register annually after July 1 of the new school year.

Before proceeding with a Facility Use Request Step #2 you must be approved as a RSD registered facility user through the Step #1 process.

**Facility Use Step 1-2-3 Process**

Step #2:

Gymnasium/Field Use Application

• This form is to be completed by users who are requesting use of school district gymnasiums or fields.
• Applications must be received no less than two weeks prior to the event for application consideration.  If you have a last minute request or change to an approved request, you are asked to contact the Facilities Administrative Assistant at 541-923-5437 ext 1026.  ANY NEEDS NOT SPECIFICALLY ADDRESSED IN THE APPLICATION FOR FACILITY USE ARE NOT GUARANTEED.
• Applications for the 2019/20 school year will be available by May 31, 2019.  Please do not submit a request for dates on or after Aug 30th at this time; you will be required to complete the 2019/20 form when it is available. 

Building Use Application

• This form is to be completed by users who are requesting use of school district building space that is not a gymnasium or field.
• Applications must be received no less than two weeks prior to the event for application consideration.  If you have a last minute request or change to an approved request, you are asked to contact the Facilities Administrative Assistant at 541-923-5437 ext 1026.  ANY NEEDS NOT SPECIFICALLY ADDRESSED IN THE APPLICATION FOR FACILITY USE ARE NOT GUARANTEED.
• Applications for the 2019/20 school year will be available by May 31, 2019.  Please do not submit a request for dates on or after Aug 30th at this time; you will be required to complete the 2019/20 form when it is available. 

Step #3:  Fees and Invoicing

• Step #3 fee assessment final invoicing will be processed by the RSD Fiscal Services.

Building use rates will be determined by the district’s Building Use Committee and will be reviewed and updated as necessary.  The following classifications will be used to determine the priority for facility use and associated fee charges.  Payments are to be made to the “Redmond School District” and not written to schools.

CLASS “A” USE:     Redmond School District Programs

CLASS “B” USE:   Redmond Youth Club sports programs; clubs must be recognized by the athletic directors (written approval required) within the Redmond School District as being an athletic program that benefits their programs. Proof of 501(c)(3) status shall be required.

CLASS “C” USE:     Redmond School District partners and non-profit Redmond youth programs as defined by committee.  Said groups cannot act as agents for outside groups.

CLASS “D” USE:     Government, education and non-profit organizations recognized under Section 501c of the Internal Revenue Service code or legitimately sheltered under the umbrella of another 501c organization.  Proof of 501(c)(3) status shall be required.  Also covered are users engaged in charitable activities for which the entire proceeds (less expenses) will be donated to a government or non-profit organization as defined above.

CLASS “E” USE:    All other users.

District Facility Use Contacts 

For all facility use questions, concerns or problems please reach out to RSD staff in the following priority levels:

1.) Kiara Orrison, Facilities Administrative Assistant
office: 541-923-5437; ext 1026

2.) Marc Horner, Facilities & Events Coordinator 541-316-2864

3.) Tony Pupo, Executive Director of Operations 541-923-4894

School Contacts

Elton Gregory Middle School: Stacy Wink 541-526-6440

John Tuck Elementary School: Lori Sofich 541-923-4884

MA Lynch Elementary: Susan Cooper, 541-923-4876

Obsidian Middle School: Michelle Rodriguez, 541-923-4900

Redmond Early Learning Center (Hartman Campus): Jodie Greener, 541-923-8900

Redmond High School: Tiffany Whitehurst, 541-923-4800

Ridgeview High School: Christine Thompson, 541-504-3600

Sage Elementary: Jenny Faulconer, 541-316-2830

Terrebonne Community School: Sherri Jordan, 541-923-4856

Tom McCall Elementary: Toni Selk, 541-526-6400

Transportation Conference Room: Gale Carter, 541-923-4891

Tumalo Community School: Marti Olkowski, 541-382-2853

Vern Patrick Elementary: Kathy Anderson, 541-923-4830